Woodbridge Town Football Club

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 Youths Club Constitution

 

1. CLUB NAME

(a) The Club shall be called Woodbridge Town Youths Football Club, hereinafter referred to as the Club.

(b) The Club shall be affiliated to:

     (i)    The Suffolk Football Association

     (ii)    Other appropriate Associations as decided by the Club Committee

(c) The Club shall be bound by the rules of the Associations listed in (b)

(d) The Club Colours shall be black and white.

2. AIMS AND OBJECTIVES

The aims and objectives of the Club will be 

(a) To provide the opportunity and facilities for the youth of Woodbridge and the surrounding area to learn to play association football within a fun, safe and secure environment.

 (b) To promote the Club within the local community.

 (c) To encourage the development and sportsmanship and fair play in playing Members, Officials and parents.

 (d) To encourage participation in and enjoyment of association football.

 (e) To develop the skills of all participating players and officials.

 (f) To develop the fitness of all participating players.

 (g) To provide a positive environment to play developmental football.

 (h) To provide a positive and competitive environment to play eleven a side football.

 3. STATUS OF CONSTITUTION

 This Constitution (the Club Rules) forms a binding agreement between each member of the Club.

  4. RULES AND REGULATIONS

 (a) The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to The Football Association. The Rules and Regulations of The Football Association Limited, County Association and any

 League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.

 (b) The Club will abide by The Football Association's Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.

  5. CLUB MEMBERSHIP

 For the purpose of these Club Rules a Member of the Club shall be deemed to be:

      (i)    A registered playing Member

     (ii)    A parent/legal guardian of a junior player (aged under 18)

`   (iii)   Club Officer and Club Committee Members

 The annual membership fee referred to in 6. shall be payable only in respect of a playing Member.

 The parents or legal guardian of a playing Member shall be treated as acting for the playing Member as regards attendance at an AGM, SGM or at any Club Committee/Executive Committee Meetings.

 (a) The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Membership Secretary.

 (b) Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicant's name being entered in the Membership Register.

 (c) In the event of a member's resignation or expulsion, his or her name shall be removed from the Membership Register.

 (d) The Football Association and parent County Association shall be given access to the Membership Register on demand.

  6. ANNUAL MEMBERSHIP FEE & SUBSCRIPTIONS

 (a) An annual membership fee and/or match fees and training fees payable by each member shall be determined by the Club Committee.

 (b) The membership year shall be from 1st August each year until 31st July of the following year.

      (i)    Current membership fee is £40 and successful applications for membership after 1st January will be eligible for a reduced membership fee of £20.

      (ii)    Current match fees and training fees are £1.50 match fee/training fee.  There shall be no discounted match or training fees. Training fees for all sessions based at the ITFC Academy Dome must be £2 per member per session attended.

  (c) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objectives of the Club.

  (d)  Failure to pay the membership fee and/or match and training fees will result in Members being unable to play for the Club until payment has been received.

 7. RESIGNATIONS AND EXPULSION

 (a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose annual membership fee or further subscription is more than 2 months in arrears shall be deemed to have resigned.

 (b) The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. There shall be no appeal procedures.

 (c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the Club Property.

 8. CLUB COMMITTEE

 (a) Meetings will be held as often as is deemed necessary by the Club Committee.

 (b) The Club Committee shall consist of the following Club Officers:

  • President
  • Chairperson
  • Vice Chairperson
  • Treasurer
  • Secretary
  • Membership Secretary
  • Club Welfare Officer
  • plus one representative from the management of each team, elected at an Annual General Meeting.

(c) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting unless otherwise resolved at a Special General Meeting. One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Vice Chairperson.

(d) Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.

(e) Any vacancy on the Club Committee, which arises between Annual General Meetings, shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

(f) Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.

(g) Committee members who fail to attend three meetings per season will retire from the committee.

9. EXECUTIVE COMMITTEE

(a) To complement to the activities of the Club Committee, an Executive Committee consisting of the President, Club Chairperson, Vice Chairperson, Secretary, Treasurer, and two other representatives, to represent all of the Club teams, shall be responsible for future policy and forward planning at the Club.

(b) Meetings of the Executive Committee will be held as often as is deemed necessary by the Executive Committee.

(c) Decisions of the Executive Committee shall be made by a simple majority of those attending the Executive Committee meeting. The Chairperson of the Executive Committee meeting shall have a casting vote in the event of a tie.

(d) Meetings of the Executive Committee shall be chaired by the Club Chairperson or in their absence the Vice Chairperson.  Decisions of the Executive Committee shall be entered into the Minute Book of the Club to be maintained by the Club Secretary 

(e) The Executive Committee shall have the authority to veto any of the Club’s Teams entering their relevant league.

10. ANNUAL AND SPECIAL GENERAL MEETINGS

(a) An Annual General Meeting (AGM) shall be held no later than 31st July in each year to:

     (i)    Receive a report of the activities of the Club over the previous year

     (ii)    Receive a report of the Club's finances over the previous year

     (iii)   Elect the members of the Club Committee

     iv)    Elect the members of the Executive Committee bi-annually

     v)    Consider motions of which due notice has been given

(b) Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 7 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 7 days before the Meeting

(c) A Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than six members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

(d) The Secretary shall send to each committee member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting.

(e) The quorum for a General Meeting shall be ten.

(f) The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. At Annual General Meetings, a bare majority shall decide the issue. At Special General Meetings, a majority of two thirds will decide the issue. Each member present shall have one vote. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.

(g) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

11. CLUB TEAMS

At its first meeting following each AGM, the Club Committee shall appoint a Club member to be responsible for each of the Club's football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report on the activities of the team. These teams shall be divided by age and relevant league into which the team is entered.

12. CLUB FINANCES

(a) Bank accounts shall be maintained in the name of the Club (the Club Accounts).  Up to three designated account signatories shall be named from the Executive Committee.  No sum shall be drawn from the Club Accounts except by cheque signed by two of the designated signatories.  All monies payable to the Club shall be received by the Treasurer and deposited in the Club Accounts.

(b) The income and assets of the Club (the Club Property) shall be applied only in furtherance of the objects of the Club.

(c) The Executive Committee shall have power to authorise the payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club.

(d) The Club shall prepare an annual Financial Statement in such form as shall be published by The Football Association from time to time.

13. DISSOLUTION

(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.

(b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.

(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how the assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.

14. CHILD PROTECTION

Woodbridge Town Youths Football Club believes all children and young people have a right to be safe and to be treated with dignity and respect.

The Club will implement and abide by the FA Charter Standard Child Protection Policy, copy of which is attached to the Club Constitution.

15. CLUB DISCIPLINE AND COMPLAINTS PROCEDURE

In the event that any member feels that he or she has suffered discrimination in any way, or that the Club Policies, Rules or Code of Conduct have been broken, the following procedures will apply.

(a). They should report the matter to the Club Secretary or another member of the Executive Committee. The report should include:

     i.      Details of what, when, and where the occurrence took place.

     ii.     Any witness statement and names.

     iii.    Names of any others who have been treated in a similar way.

     iv.    Details of any former complaints made about the incident, date, when and to whom made.

     v.     A preference for a solution to the incident.

(b). The Club's Executive Committee will sit for any hearings that are requested.

(c). The Club's Executive Committee will have the power to:

     i.      Warn as to future conduct

     ii.     Suspend from membership

     iii.    Remove from membership any person found to have broken the Club's Policies or Codes of Conduct.

16. PUBLIC LIABILITY INSURANCE

The Club committee will arrange appropriate insurance cover to protect the interests of the Club and its members.

17. LIMITATIONS OF LIABILITY

Under no circumstances shall the Club, members of its Club and Executive Committees or its Club Officers and Coaching Staff be liable for any direct, indirect, incidental, special or consequential damages that result from the activities undertaken by the Club.  Football is a contact sport and the playing Members take part in training exercises and competitive matches entirely at their own risk.


 
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